{"info":{"_postman_id":"595ed4e1-9a21-481a-9243-49a63b028eb7","name":"GRA E-VAT API - VER 8.1","description":"

GRA E-VAT API Documentation, API for E-VAT INTEGRATION DOCUMENTATION VCIS/VSDC

This document describes the API specification to integrate with Electronic Invoicing Systems (E-VAT)

Overview
The following specific requirements are for the systems to communicate with E-VAT VCIS, the Certified Invoicing System to be used together with a Virtual Sales Data Controller (VSDC).

Data Flow Diagram

This Api have an Authentication

In the Request Header
\"SECURITY_KEY\": \"1234567890987UIEGRTEIIIWOWPPWOOW\"

E-VAT API Receive data in two ways

2.JSON FORMAT.

LEVIES Mapping:

* LEVY_A : NHIL 2.5 %
* LEVY_B : GETFL 2.5 %
* LEVY_C : COVID 1 %
* LEVY_D : CST 5%
* LEVY_E : TOURISM 1%

TAX RATE Mapping:

* TAX_A : 0 % [Exempted]
* TAX_B : 15 % [Vaxable]
* TAX_C : 0 % [Export]
* TAX_D : 0 % [Non Taxable]

EXCEL TEMPLATE OF TAXE CALCULATION:
https://docs.google.com/spreadsheets/d/1DAcDUBVdoHD7A_yOqMcrzuX4rNc4VGLC/edit?usp=drive_link&ouid=114670877025048538475&rtpof=true&sd=true

SAMPLE INVOICE

\n $\"Invoice%20sample\"$ \n\n

TAG DESCRIPTIONS

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n

TAG NAME	TAG VALUE EXAMPLE	TAG DESCRIPTION	LENGTH AND TYPE	MANDATORY
\"currency\"	\"GHS\"	CURRENCY	VARCHAR(20)	YES
\"exchangeRate\"	1	CURRENT EXCHANGE RATE: DEFAULT 1 FOR GHS	10	YES
\"businessPartnerName\"	\"James Kofi\"	CLIENT NAME	VARCHAR(100)	YES
\"invoiceNumber\"	\"2306219003\"	SOFTWARE UNIQUE TRANSACTION IDENTIFIER	VARCHAR(100)	YES
\"totalLevy\"	30	TOTAL LEVY AMOUNT	NUMERIC	YES
\"userName\"	\"happy\"	USER NAME	VARCHAR(100)	YES
\"flag\"	\"INVOICE\"	TRANSACTON TYPE :\"INVOICE\",\"PURCHASE\",\"REFUND\" IF FULL CANCELING THE ORIGINAL, \"PARTIAL_REFUND \" IF PARTIAL CANCELING THE ORIGINAL,\"PURCHASE_RETURN\",\"REFUND_CANCELLATION\"	VARCHAR(20)	YES
\"totalVat\"	13.04	TOTAL VAT OF THE INVOICE	NUMERIC	YES
\"groupReferenceId\"	\"\"	REFERENCE ID TO A GROUP OF INVOICES	VARCHAR(50)	NO
\"transactionDate\"	\"2023-06-14\"	INVOICE DATE (POSTED DATE IS THE ONE USED)	VARCHAR(50)	YES
\"businessPartnerTin\"	\"VC00000009055\"	CLIENT TIN NUMBER	VARCHAR(15)	YES B2B, NO B2C
\"totalAmount\"	100.0	TOTAL AMOUNT ON THE INVOICE	NUMERIC	YES
\"voucherAmount\"	0.0	VOUCHER AMOUNT	NUMERIC	NO
\"saleType\"	\"NORMAL\"	NORMAL(For General case),EXEMPTED(for exempted client) & EXPORT(for Export)	VARCHAR(20)	YES
\"discountType\"	\"GENERAL\"	\"SELECTIVE\" if discount on whole Invoice total amount \"GENERAL\" if discount on each line of item	VARCHAR(300)	NO
\"discountAmount\"	0.0	TOTAL DISCOUNTED AMOUNT ON INVOICE	NUMERIC	NO
\"reference\"	\"39083a038d2940f78eca7931106d3c40\"	REFUND_ID TO USE FOR PARTIAL_CANCELING	VARCHAR(50)	YES
\"itemCode\"	\"TXC005918138\"	ITEM CODE UNIQUE	VARCHAR(50)	YES
\"expire\"	\"\"	EXPIREDATE OF ITEM IF EXIST	VARCHAR(45)	NO
\"description\"	\"Bowl\"	ITEM NAME	VARCHAR(100)	YES
\"quantity\"	10.0	ITEM QUANTITY	NUMERIC	YES
\"levyAmountA\"	2.05	LEVY_AMOUNT ON NHIL	NUMERIC	YES
\"levyAmountB\"	2.05	LEVY_AMOUNT ON GETFUND	NUMERIC	YES
\"levyAmountC\"	0.82	LEVY_AMOUNT ON COVID	NUMERIC	YES
\"levyAmountD\"	0.0	LEVY_AMOUNT ON CST	NUMERIC	YES
\"levyAmountE\"	0.0	LEVY_AMOUNT ON TOURISM	NUMERIC	YES
\"discount\"	0.0	DISCOUNT ON ITEM	NUMERIC	NO
\"batch\"	\"5MAKD1\"	BATCH NUMBER OPTIONAL	VARCHAR(100)	NO
\"itemCategory\"	\"\"	ITEM CATEGORY (\"CST\"-CST ITEM, \"TRSM\"-TOURISM ITEM, \"EXM\"-EXEMPTED/NON TAXABLE ITEM). \"\"-FOR STANDARD ITEMS	VARCHAR(50)	NO
\"unitPrice\"	10.0	UNITY PRICE VAT INCLUSIVE	NUMERIC	YES
\"purchaseOrderReference\"	\"PO-230822-00001\"	PURCHASE ORDER NUMBER	VARCHAR(50)	NO

INVOICE RESPONSE

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n

FIELD	DESCRIPTION
\"distributor_tin\"	TIN of Taxpayer issuing the invoice
\"num\"	Invoice Number sent to the VSDC
\"ysdcid\"	The ID of the SDC (Sales Data Controller)
\"ysdcrecnum\"	Show the number of transactions stamped by the SDC
\"ysdcintdata\"	References the Internal Data of the Invoice
\"ysdcregsig\"	Invoice Signature
\"ysdcmrctim	Date/Time invoice is received at the backend
\"ysdctime\"	Date/Time invoice is stamped
\"flag\"	Type of Invoice
\"ysdcitems\"	Number of Items on the invoice
\"qr_code\":	URL link to be converted to QR CODE
\"status\":	Status of invoice request

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GMT"},{"key":"Content-Length","value":"98"}],"cookie":[],"responseTime":null,"body":"{\n \"timestamp\": \"2023-08-25 01:35:07\",\n \"status\": 400,\n \"error\": \"Invoice_NS230818-9X00001_already_signed\"\n}"}],"_postman_id":"3005c071-e607-4a46-b780-501febeda3a3"}],"id":"b444fac7-b267-4992-9f88-c79b757689ec","description":"

Documentation for Errors

\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n

CODE	ERROR	DESCRIPTION
403	FORBIDDEN	When Company Reference in the URL does not match the Security_Key in the Header
400	BAD REQUEST	Invoice Number Already Signed

\n","_postman_id":"b444fac7-b267-4992-9f88-c79b757689ec"},{"name":"INVOICE","id":"c9129c73-c25b-4cae-b863-bf2be3047d41","protocolProfileBehavior":{"disableBodyPruning":true},"request":{"method":"POST","header":[{"key":"security_key","value":"sWJl8Xl7lXKBK5VIHnGxdG0IooBOSK1AZ9Q3iO/1XzOBgSNExxVcfESJttvwApL7","type":"text"}],"body":{"mode":"raw","raw":"{\r\n \"currency\": \"GHS\",\r\n \"exchangeRate\": 1.0,\r\n \"invoiceNumber\": \"NS230818-9X00001\",\r\n \"totalLevy\": 63.99,\r\n \"userName\": \"Kofi Ghana\",\r\n \"flag\": \"INVOICE\",\r\n \"calculationType\": \"INCLUSIVE\",\r\n \"totalVat\": 169.57,\r\n \"transactionDate\": \"2023-07-24T08:43:28Z\",\r\n \"totalAmount\": 1300.0,\r\n \"voucherAmount\": 0.0,\r\n \"businessPartnerName\": \"fred(cash customer)\",\r\n \"businessPartnerTin\": \"C0000000000\",\r\n \"saleType\": \"NORMAL\",\r\n \"discountType\": \"GENERAL\",\r\n \"discountAmount\": 0.0,\r\n \"reference\": \"\",\r\n \"groupReferenceId\": \"\",\r\n \"purchaseOrderReference\": \"\",\r\n \"items\": [\r\n {\r\n \"itemCode\": \"TXC00389165855\",\r\n \"itemCategory\": \"\",\r\n \"expireDate\": \"2025-01-01\",\r\n \"description\": \"1SFA611130R1101\",\r\n \"quantity\": 10.0,\r\n \"levyAmountA\": 26.66,\r\n \"levyAmountB\": 26.66,\r\n \"levyAmountC\": 10.66,\r\n \"levyAmountD\": 0.0,\r\n \"levyAmountE\": 0.0,\r\n \"discountAmount\": 0.0, \r\n \"batchCode\": \"\",\r\n \"unitPrice\": 130.0\r\n }\r\n ]\r\n}","options":{"raw":{"language":"json"}}},"url":"https://vsdcstaging.vat-gh.com/vsdc/api/v1/taxpayer/C0003314324-007/invoice","description":"

Invoice Invoce (Normal Sale) refers to a receipt that shall be produced and offered to the client. It is any receipt produced while the Electronic Billing Machine is in its normal registration mode, used to register sales of goods and/or services, including corrections and discounts.

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